Online Fax Service: A Good Business and Personal Resource

Advances in technology allow us to streamline the way we do everyday tasks at home and on the job. It makes sense to take advantage of the easy to use, time saving and cost effective measures that technology brings. One of those measures is faxing. Gone on the days when homes and businesses have to spend money on bulky fax machines and install dedicated phone lines to send and receive faxes. Thanks to technology, an online fax service gets the task done more efficiently and cost effectively. In addition, users of online fax services realize a multitude of benefits and enjoy a plethora of valuable features.

Your Choices

Online fax, also called email fax, digital fax, Internet fax and e-fax, provides numerous choices for transmitting faxes over the Internet. Using an online fax service provider, you can choose plans that give you options for sending and receiving faxes using:

  • Email only
  • Either a private and secure web interface or email
  • VoIP

Benefits For A Better Work Environment

Businesses are always looking to improve their bottom line and reducing expenses plays a big role in improving their profit margin. For any business, document management is an ongoing expense, but online fax services help businesses get a handle on fax documents. A big chunk of office costs – equipment, service and maintenance contracts, paper, ink and toner – is eliminated from the annual budget by shifting from dedicated fax equipment to an online fax service. All the benefits you enjoy with a fax machine, like sending multiple pages or sending to multiple fax numbers or multiple recipients at once, are the same with online fax services. However, businesses also realize many other benefits by switching to an online fax service. Consider these business benefits:

Good For The Company – Managing your company’s fax needs become more mainstream when you sign-up with an online fax service provider. You choose a local or toll-free fax number, or transfer your existing number to the new system. You have the option of choosing multiple fax numbers in the same area code or a different one, or in a different country, to meet the needs of your business focus.

Good For Providing a Secure Fax Environment – With online fax services, faxes go directly to the email or web account of the appropriate employee. There are no more worries of paper faxes getting lost or accidentally picked up with another fax. Also eliminated are concerns that confidential faxes being sent in an open office will be seen by the wrong parties. Online fax services utilize the latest SSL encryption technology to securely send faxes over the Internet and offer password protection that prevents unauthorized users from accessing web faxes.

Good For Your Clients – Online fax services streamline the switch so nothing changes for your clients. Your fax number can remain the same. However, your clients will realize better service because with online fax services there are never any busy signals or error messages when your fax machine is out of paper or has a paper jam. A fax sent through an online fax service goes through to its destination with no waiting or delivery problems.

Good For Going Green – Online fax services save the earth’s valuable resources. Trees are saved because paper needs are reduced. Online faxes are electronic documents that can be copied, edited, enhanced with a note and signed electronically. As such, there’s no need to make paper copies to distribute the fax to interested parties. In addition, space is conserved because online fax documents can be electronically filed in a folder on your computer or on a backup CD, USB drive, or other electronic backup format.

Benefits For A Better Home Lifestyle

If you’re tired of living with a clunky fax machine next to your home phone, an online fax service can alleviate the clutter. Plus, you can say goodbye to the unappealing storage containers where you keep all your paper faxes. Simply sign-up for an online fax service and all your faxing and storing is done electronically, either from your home computer or mobile phone. An online fax service easily accommodates all members in your family.

Valuable Features

Online fax services come with a multitude of features that you have been missing out on with a traditional fax machine. Reliability, anti-spam filters and ease of use tools are just the beginning of the many valuable features that come with an online fax service plan. Here are some of the features designed to make your faxing experience quick, easy and secure:

  • Power failure security and server redundancy so your online fax is delivered immediately to where it’s supposed to go.
  • Portability so you can access your online fax service on the go, from anywhere that has Internet access.
  • Various price plans to meet your budget and faxing demands.
  • A notice that a fax is waiting for you and the option to have the notification sent to your email, cell phone, or pager.
  • The ability to forward an online fax to other fax numbers in one click.
  • The option of sending faxes through your email account or the online fax service web interface. A web interface is valuable in the event you are unable to access your email account.
  • The ability to send international faxes.
  • Customer Service with live chat and online tutorials for when you need help creating, sending, or receiving faxes, or have a billing or technical question.